An Excellent Place to Work
On The Rise's Management Team and Board of Directors are committed to running a secure, stable organization with a strong infrastructure.
Our mission is to create a community where women have the relationships, safety, and resources they need to move out of homelessness. We engage with those most in need and support their initiative and strength as they move beyond crisis and discover new possibilities.
On The Rise is a community-based organization with 15 employees and an annual budget of approximately $1.3M, from private philanthropy (75%) and government contracts (25%). On The Rise is committed to excellence, innovation and continuing evolution. We are committed to providing highly accountable and responsive programming and being an excellent place to work.
In addition to competitive salaries, On The Rise’s full-time employees enjoy a liberal benefits package, generously sponsored by their employer:
- On The Rise pays 75% of health insurance premiums for full-time employees and their families, and offers two plan options with excellent coverage and access to premium Bostonarea healthcare.
- On The Rise pays 100% of full-time employees’ premiums for disability (short-term and longterm) and life insurance.
- On The Rise offers a flexible spending plan with the maximum dollar threshold allowed by the IRS.
- On The Rise’s membership in the MA Council of Human Service Providers gives employees access to Tuition Remission for undergraduate classes at Massachusetts state colleges, community colleges, and the University of Massachusetts, and access to certain graduate certificate programs and scholarships.
- Employees earn 3 weeks’ vacation in their first year of employment, in addition to other types of paid-time-off.
On The Rise, Inc. is an equal opportunity employer and will not discriminate against an applicant or employee on the basis of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age , disability or genetic information or any other legally protected status under applicable law.
Administration and Finance Manager
On The Rise is a community-based organization with 15 employees and an annual budget of approximately $1.3M, from private philanthropy (75%) and government contracts (25%). From its Central Sq/Cambridge location, On The Rise delivers its unique, low-threshold, holistic programming to about 450 homeless and formerly-homeless women each year.
The Administration and Finance Manager role is a tremendous opportunity for an administrative professional to advance professionally and gain exposure to all aspects of nonprofit management, maximizing and strengthening the internal capacity of a well-respected, high-impact organization. The Administration and Finance Manager will play a key role as On The Rise, Inc. builds capacity and enhances its quality programming.
The successful candidate will be a resourceful, creative, self-disciplined contributor, supporting organizational strategy in the following areas: finance and budgeting, human resources, administration, facility management, and IT. The position reports to the Executive Director, and due to the broad scope of responsibilities, the Administration and Finance Manager also has a “dotted line” reporting relationship with the Director of Programs and works closely with the Safe Haven Manager.
The Administration and Finance Manager manages/coordinates: an external bookkeeping service, an outsourced IT company, a payroll service, a cleaning service, and other contracted services that support the operations of the On The Rise. The Administration and Finance Manager works with two full-time Operations Associates who handle the majority of day-to-day administrative functions of the organization such as purchasing, phones and mail.
- Coordinate internal deliverables with external bookkeeping service, to yield on-time financial reporting – monthly, quarterly, annually
- Perform government contract billing and grant reporting
- Monitor budget, cash flow and internal financial controls
- Annual audit preparation – preparing financial schedules, pulling transaction documentation
- Coordinate purchasing with Development function, to optimize donations of goods and services
- Support senior management team in financial planning, forecasting, budgeting
Office and Facility:
- Provide backup to Operations Associates for: staffing office, answering phones, sorting and managing mail, data-entry (about 25% of time)
- Recommend, negotiate, implement, and supervise capital projects and facility-related contracts and services
- Lead the maintenance and operation of property and workspaces in >100-year-old Victorian house. Space includes offices, heavily-used program space, utility & storage areas, yard/garden, and parking area – structures and equipment like handicapped-accessible lift and home appliances – office and building systems like HVAC, electrical, plumbing, phone, computer network and irrigation – and more
- Facilitate and document recruitment, new hires, separations, and other changes in employment status
- Initiate and manage payroll processing
- Manage and administer employee benefits
- Develop, implement, maintain employment policies
Contracts, Insurance, and Risk Management:
- Monitor/manage insurance coverage to ensure adequate risk management
- Oversee compliance with legal and regulatory requirements regarding employment, government contracts, facilities, etc.
- Maintain compliance with document retention/destruction policies
- Oversee and maintain technology systems, including internal policy, hardware, software and staff training
- Manage and administer information security policies
- Supervise the collection, recording, and basic reporting of program data
- Develop, test and implement practices for improving and maintaining data quality
- Support senior staff in further developing data analysis and reporting
- Like all OTR employees, the Administration and Finance Manager will be flexible and open to “pitching in” as needed with other duties that arise in the course of a 15-employee organization’s operations
- Like all OTR employees, the Administration and Finance Manager is expected to strive to continuously increase skills and competence, e.g. taking advantage of opportunities for professional networking, continuing education and coaching.
- Commitment to On The Rise’s mission and programmatic approach
- 3 - 5 years of related work experience
- Substantial business and accounting experience; significant accounting coursework, certificate, or degree
- Proficiency in Microsoft Office (Word, Excel) and QuickBooks required. High degree of comfort with technology and online applications needed (PC environment)
- Ability to work as a member of a team while maintaining independent discipline
- Strong organizational skills and attention to detail; self-starter
- Ability to prioritize and self-manage multiple tasks and projects
- Ability to work in a busy, diverse environment, with openness to new learning and perspectives
- Sense of humor. Dynamic, engaging and creative. Some direct service experience or exposure to homeless/trauma a plus
Please email resume and cover letter to Martha.email@example.com with “Administration and Finance Manager” in the subject header.
Special Events and Community Relations Internship (February 2018 - June 2018)
Description of Position:
This is a unique opportunity to work in a small non-profit and support the needs of the Development Department, with focus on the organization’s largest fundraising event, the Prepare For Winter Dinner. You will succeed here if you possess extreme attention to detail, creativity, resourcefulness and a collaborative spirit. The first phase of this opportunity requires zealous solicitation of businesses to support the event’s silent auction and the second phase involves follow-up and creativity for ways to enhance the auction prior to the dinner. This position does not involve direct-service to the women we serve at On The Rise, but there is opportunity to enjoy lunch or a break with program participants; therefore, an individual who possess sensitivity to others, and an appreciation for different life experiences and choices will do well in this environment.
- Special Events support:
- Support planning and execution of events - such as the Prepare For Winter Dinner, third party events (Empty Bowls), in-house events (summer BBQ), and volunteer days.
- Solicit silent auction items for events; manage data entry of items received in a timely manner, (this will be a large part of the weekly work-load)
- Create Silent Auction packages to be auctioned off at event
- Support the Development team (the Director of Development and Communications, the Development Coordinator)
- Donor and volunteer stewardship, information management:
- Actively seek out online resources for volunteer opportunities, maintain volunteer postings and communicate with interested individuals about the ways they can get involved.
- Manage volunteer calendar of in-house and off-site volunteer activities, (e.g. volunteer lunch cooks, Moving Home Drive leaders) via email and phone.
- Help coordinate volunteer projects, greet volunteers and donors at the door, and accept donations and accurately record donations.
- Learn the development database, Donor Perfect Online, and assist with accurate data-entry such as in-kind donations that are received.
- Represent On The Rise via telephone, email, and through personal contacts within the community.
- Remain flexible and pitch in as needed with other duties that arise, e.g. assist with collecting, sorting, and organizing of clothes, toiletries, and the other in-kind donations that are directly distributed to program participants. Ensure women have access to these tangible essentials throughout the week.
- Commitment to our Mission & Skill Preferences:
- Excellent verbal and written communications skills.
- Interest in fundraising, special events, and public relations/ communications.
- Outgoing personality and comfortable with speaking in front of groups of people.
- The ability to work on multiple tasks at once.
- Proficiency in MS Office (Adobe Photoshop and In Design knowledge a plus).
- Professionalism, organization and self-starting approach to work is highly desired.
- Be a team player and have a sense of humor.
- Personal discretion and the ability to gauge boundaries while in the Safe Haven and interacting with Program Participants.
- We are searching for a team player who has a desire to learn. As the Development activities and the Safe Haven Program take place in the same space, the candidate must be comfortable engaging with program participants on a daily basis.
Hours: 18-20 hours per week, suggested 3 days per week starting January 2018 through June 2018. There is flexibility with work schedule should school conflict, hours can be reduced or work schedule shifted.
How to Apply:
Please submit a cover letter and résumé with a focus on why this internship is of interest to you to firstname.lastname@example.org. Please write “Special Events and Community Relations Internship” in the subject line. The position is unpaid.